Word Tip of the Day
Back up your documents automatically (97/2000/2001/2002)
Whether you're writing an eleventh-hour term paper or revising a critical client contract, a power outage or system crash can quickly hash up your hard work. If you've enabled the AutoRecover feature, there's a chance that it can recover most of the work you didn't have a chance to save. However, if it can't, you may lose everything you've written since the last time you saved the document. But what if you open your document only to find that--perish the thought--it's become corrupted, and Word can't read it? You can try to recover its text by choosing Recover Text From Any File from the Files Of Type dropdown list in the Open dialog box, but even this recovery approach provides no guarantee. A better solution is a more proactive one--to save a backup copy of your document on a regular basis. With a backup copy in hand, you'll have no problems restoring a corrupted file that Word can't open.
You can configure Word to automatically save a backup copy of your document each time you save changes to the original. To do so, choose Tools | Options from the menu bar (Edit | Preferences in Word 2001), and then click on the Save tab. In the Save Options area, select the Always Create Backup Copy check box, and then click OK. From now on, each time you save the changes you've made to a document, Word takes the last copy you saved and converts it to a backup file--THEN it saves the newly revised copy as a new file, using the original file's filename. (As such, the first time you save a new document, Word doesn't save a backup because there's no pre-existing version of the original file.) The backup file is stored as "Backup of [document name].wbk" in the same folder as the newly revised one. (If you're using Word 2001, the backup file uses the DOC extension.) To restore a corrupted document with a backup, open the backup in Word and then save it as a Word document.
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