Word Tip of the Day
Adding line numbers to your documents (97/2000/2001/2002)
If you work with lengthy contracts or manuscripts, you'll often need to verbally refer your colleagues or clients to a specific passage as you review the piece together. Chapters, page numbers, section titles, and descriptive headings can certainly come in handy during a sit-down review. However, Word offers another reference tool that you may not be aware of: line numbers. To add line numbers to your documents: 1. Switch to Print Layout view by selecting View | Print Layout from the menu bar. (If you're using Word 97/2001, switch to Page Layout view by choosing View | Page Layout.) 2. Select the text you want numbered. If you want to restrict line numbers to just a portion of your document text, select only the text you'd like to number. (Note: When you use this method, Word will automatically sandwich the selected text between Next Page section breaks when it applies line numbers.) Or, if you want to add line numbers to a specific section, place the insertion point anywhere within that section. If you want to number the entire document, you don't need to select anything. 3. Choose File | Page Setup from the menu bar (Format | Document in Word 2001), and then click on the Layout tab in the Page Setup dialog box. Select the item you want to number from the Apply To dropdown list. 4. Click the Line Numbers button. Select the Add Line Numbering check box in the Line Numbers dialog box, and customize the available numbering options as desired. When you've finished, click OK to close the Line Numbers dialog box, and then click OK again to close the Page Setup dialog box. Word adds printable line numbers in your document's left margin, in accordance with the specifications you made in the Line Numbering dialog box. (Note: The Line Numbers feature does NOT number headers and footers, tables, footnotes and endnotes, text boxes, or frames.)
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