Word Tip of the Day
Apply your preferred view and Zoom setting automatically (97/2000/2001/2002)
Word lets you customize the way you view your documents with its collection of views and its adjustable Zoom setting. Each time you save a document, Word saves the document's current view and Zoom setting along with it. If you're the only person who works with the document, this is quite convenient. However, if you share the document with other users, any changes they make to the document's view and Zoom setting are saved with the document. As a result, when you open the document, you'll need to readjust the view and Zoom setting if they don't match your personal preferences. Fortunately, you can work around this hassle by recording a macro that automatically applies your favorite view and Zoom setting to the active document.
First, choose Tools | Macro | Record New Macro from the menu bar. Type MyView in the Macro Name text box, choose All Documents (Normal.dot) from the Store Macro In dropdown list, and then click the Toolbars button to display the Customize dialog box. Drag the Normal.NewMacros.MyView item from the Commands list box and drop it in a suitable location on the Standard toolbar. Click the Modify Selection button in the Customize dialog box, and then choose Default Style from the resulting pop-up menu. Next, click the Modify Selection button again, and this time choose Change Button Image. Click on a suitable button image, and then click Close to dismiss the Customize dialog box. (Note: In Word 2001, you can modify the button properties by double-clicking on the button after you've dropped it on a toolbar.)
That takes care of the button that will run the macro; now let's record the steps we want the macro to perform. You'll notice that the Stop Recording toolbar is active, indicating that the macro recorder is active. First, open the View menu, and then choose your preferred view, such as Normal view or Print Layout view. Next, choose your preferred Zoom setting from the Zoom dropdown list on the Standard toolbar. Or, click inside the Zoom text box, type your preferred Zoom setting, and then press [Enter]. When you've finished, click the Stop Recording button on the Stop Recording toolbar to stop the macro recorder. (Note: If prompted by Word to save changes to the Normal.dot template the next time you close Word, click Yes.) Now you can automatically apply your preferred view and Zoom setting at any time by clicking on the macro button you added to the Standard toolbar.
(Content provided by Element K Journals)
(Note: Your browser is set to refuse cookies. As a result, you may frequently see previously-viewed tips)
Print
CloseCopyright © 2001 - 2025 MJ Technologies, LLC. All rights reserved.